EDGEHILL FARM MASTER ASSOCIATION
BOARD MEETING MINUTES
MARCH 8, 2011
Board Members Present:
Kathy McDaniel
Kelly McCullen
Sally Flint
Louis Eldridge
Phyllis Gladstone
Kevin McMahon
Cindy Scheman
Management Present:
Beth Harvey
Guest: Dave Harvey of Pool Professionsals
The meeting was called to order at 7:00. There was a quorum present. The February 2011 minutes were approved with the change of $62,000 instead of $51,000 under the President’s Report.
President’s Report
20 properties are now delinquent for dues.
Treasurer’s Report
Phyllis will delay her report since she had not received all of the bills for this month.
Clubhouse Report
Nothing.
Grounds Report/Lake
The paving of the walking path is complete.
Pool Report
If the new law on gaps in fencing becomes law we will not be in compliance. We would need approximately 65 more spindles to make the gap 4 inches or less. We do not know if we would be grandfathered in or not.
The Town of Cary called Beth to report that we were using an excess amount of water. Covenant had been filling the pool but Beth observed a noticeable drop in the pool water level over 2 days while she was out there. Pool Professionals was called and they had Leak Detection to pressure test the pipes for $425. Several leaks were found. Pool Professionals had prepared a report and pricing for repairs. Dave went over each item. For I. 4 he suggested that all the valves in the pump room be replaced at a cost of $900.
For II he said it would be around $1000 per skimmer to replace if they cannot unclog them.
Dave said he could send us a picture of the skimmer box with its parts/pipes.
The pipes will be tested again after all repairs are complete.
There was discussion on the cause of the leaks and if the pool should be drained each winter. Dave said we have a bigger problem with ground water causing hydrostatic pressure than we do with pipes freezing. He said there have been several pools that developed leaks after this cold winter we had due to shifts in the soil.
The second report was on the pool surface. He said the way that it looks now and with the concrete showing in several places at the bottom of the pool it would not likely pass inspection. Dave went over each option for preparation as well as the differences between the 2 pool finishes. He said the quartz surface would show less staining. The only reason there would be an additional cost for the resurfacing would be if there are cracks in the concrete and the additional cost would be in the 100’s not 1000’s.
Dave said the last project they have on the books right now is to be completed by May 1. He could not give us a starting date for our pool until he checks the schedule. He said the timeframe for the work for leak repairs and plastering would be 2-3 weeks.
There was a brief discussion if the pool steps are ADA compliant. Dave said he will be attending a meeting shortly to get more information on this issue.
New Business
It was approved unanimously by all board members in attendance to award Pool Professionals the contract for leak repairs (including everything in proposal plus replacing all valves and if needed replacing the skimmers) and for the resurfacing of the pool to include the hydro prep with the quartz finish, waterline tile replacement and if needed any concrete repairs. The money for the repairs and resurfacing will be taken from reserves.
If the handrail for the pool steps is not overly expensive it would be done at the same time as the other pool repairs.
Phyllis made the motion and Kevin seconded to authorize the Calloways to do the pool plantings at the budgeted amount. Motion approved.
The new pool furniture will be ordered with cobalt blue straps to match the new pool tile.
Louis asked about the status of the patio that was built on Goldmeadow without prior approval. Beth said a letter was sent stating that it had been disapproved. The board decided not to take any further action.
Louis mentioned that while he was having some trees cut down for Westview Cove that he was told that Fortis had submitted a site plan for trees and bushes. Louis said that if something is to be removed that is on the site plan then we need approval from the Town of Cary. He stated that the Bradford Pears along Goldmeadow are on the site plan. Kelly said we have only removed dead/diseased trees.
The meeting was adjourned at 9:00. The next board meeting will be April 12, 2011 at 7:00 PM in the clubhouse.
Respectfully submitted,
Secretary