EDGEHILL FARM MASTER ASSOCIATION
BOARD MEETING MINUTES
FEBRUARY 8, 2011
Board Members Present:
Kathy McDaniel
Kelly McCullen
Sally Flint
Louis Eldridge
Phyllis Gladstone
Jim Rogers
Management Present:
Beth Harvey
The meeting was called to order at 7:10. There was a quorum present. There were several guests present at the meeting.
The November 2010 minutes were approved as written.
President’s Report
We have $51,000 in reserves. We should be putting a minimum of $12,000 into reserves each year. Last year we put less into reserves. It would be better not to have to take from it as opposed to building it up. The loan debt is down to $40,000. The lien on the foreclosed property had to be refiled due to a typo.
Clubhouse Report
There was a renter of the clubhouse who received a free rental due to the cleanliness of the clubhouse. It needs to be cleaned on a regular basis if we want to have it available for rentals. The new chairs for the downstairs meeting area were exchanged for free rentals.
Grounds Report/Lake
Raleigh Paving will do the walkway repairs once there is warmer weather.
Pool Report
The awful sound coming from the pool was that a bearing in the motor needed to be replaced and it was.
New Business
Phyllis made the motion and Louis seconded to award the rip-rap installation to Wake Stone. Motion approved. Beth will check to be sure that the Bobcat that is rented has rubber wheels.
Phyllis made the motion and Kathy seconded to award the pool handrail installation to Seegars for $748. Motion approved.
Kathy made the motion and Phyllis seconded to award the pool bathroom stall and exhaust fan repairs to Finchworks for $685. Motion approved.
Sally made the motion and there were several seconds to buy 2 umbrella bases, 3 umbrellas, 5 dining chairs, and 7 chaise lounge chairs from Alumatech1. Motion approved. The board decided on 7 chaise chairs instead of 5 because there was only around $35 difference between restrapping and getting a new chair.
Beth was asked to get 2 more quotes on repainting the pool bottom. If an additional meeting is needed before the March board meeting to finalize this in order to get on the work request list, Kelly will call it.
Phyllis asked how long we keep former owners who either owe or have a credit on the books. Beth said we normally write them off after 1 year when the auditor tells us to do so. Right now we have $300 in credit and $103 owed.
The meeting was adjourned at 8:05. The next board meeting will be March 8, 2011 at 7:00 PM in the clubhouse.
Respectfully submitted,
Secretary